Organizing Your Commercial Office Space

If your commercial office space is untidy or disorganized, you are setting yourself up for an unsuccessful business. A well-organized and well-maintained office space is essential for increased efficiency and productivity from your employees. It’s clear the maintaining an organized office is much easier to dream about than to actually do every day, but it’s not impossible.


You can use these tips to help you keep your commercial office space in tip-top shape. Don’t worry - they’re pretty easy.


  • Only keep the things you need on your desk. If you don’t need it to do a specific task right now, then get it off your desk and back into its storage space. You’re most likely going to need “a computer, a telephone, a notepad, a calendar and a clock” and maybe a few other items for consistent use daily.


  • Try to color-code files. Color-coding, as well as chronological or alphabetical order are great methods of storing files. These methods, especially color-coding are great ways to add an extra sense of efficacy to your filing. For instance, red folders could be for clients with urgent issues or green folders can be for clients whose issues have been resolved.


  • Always designate your project space. You may have different areas to store different projects. For the ones which you are currently working on, you can store them in an easy-access area, work on them and then return them to their storage area.  


  • Take the time to check your office space at the end of the day. Doing this can help you with your office maintenance. Make sure your desk is tidy and you have returned all files and other items that you have used during the day. It will make your job much easier tomorrow.  


We have different office structures and we’re sure we can find the best one for you! If you are looking for office space in Ottawa for your dynamic and growing business then give us a call to speak with one of our office space representatives about our current inventory of great office spaces and retail spaces for your business in Ottawa.